Marketing/Proposal Coordinator

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Job Description

Are you ready to become an integral part of a globally recognized architecture firm with a commitment to design excellence? We are actively seeking a dynamic individual to fill the role of Intermediate Proposal Coordinator in our vibrant Toronto office, contributing to the development and design of marketing materials, including proposals, presentations, and supporting assets.

About Us:

We are at the forefront of the international architecture scene, with offices in Toronto, Vancouver, Los Angeles, New York, and London. We foster a collaborative and supportive environment where passionate professionals work together to shape iconic structures globally.

What We Offer:

  • Join a fast-paced and supportive team where your ideas and skills are valued.
  • Our commitment to employee satisfaction and growth is reflected in our average employee tenure of close to 7 years
  • Enjoy competitive compensation, excellent benefits, and the opportunity to contribute to iconic global projects.
  • Grow professionally and personally in an environment that nurtures talent and encourages career development.

Required Experience and Skills:

We’re looking for candidates with a minimum of five years of professional experience in a relevant position. The ideal candidate will have proven expertise in proposal writing and/or editing, coupled with demonstrated graphic design skills. Proficiency in InDesign and the Adobe Creative Suite is essential, along with superior skills in Microsoft Office—Word, Excel, and PowerPoint.

Attention to detail, strong organizational and multitasking abilities, and excellent written, verbal, and visual communication skills are critical for success in this role. Bonus skills include professional experience in social media coordination or web administration, as well as familiarity with video editing.


  • Work with staff and leadership to produce engaging content for various marketing materials (proposals, presentations, and various marketing collateral, etc.)
  • Assist with all phases of RFP response, including:
    • Review proposal requirements
    • Collaborate with internal teams to develop comprehensive and cohesive documents
    • Coordinate and assemble visual and written assets from various team members
    • Develop custom graphics and layouts
    • Coordinate with sub-consultants to compile information and materials
    • Work with leadership to create inspiring presentations for post-submission interviews
  • Create, organize and maintain resources such as brochures, project sheets, CVs, presentation materials, and databases
  • Liaise with consultants, clients and photographers, etc., to obtain imagery and usage rights
  • Organize printing of a variety of promotional materials – both in-house and with commercial partners
  • Update and maintain website, intranet, and social media
  • Provide support for a wide variety of smaller projects as needed –  pitch in any number of places where creativity is needed, from designing holiday cards to developing graphics for an office entrance

If you are an enthusiastic and creative professional ready to contribute to our dynamic team, please submit your resume and samples of your work .



Job Summary

Toronto, ON Location
Full Time, Hybrid Job Type

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