Proposal Specialist

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Job Description

As a leading Canadian multi-disciplinary design firm, we play a crucial role in shaping the way our communities look and function. Our unified team challenges the status quo, bringing bold ideas to life through a holistic and collaborative process that meets the needs of the present without compromising the future. We’re committed to fostering a creative, collaborative, and resilient workplace where every team member has the power to make a meaningful impact.

As a Proposal Specialist, you’ll lead the pursuit process from inception to completion. Your responsibilities will include initiating kickoff meetings, devising effective pursuit strategies with the technical team, and refining the final submission. Additionally, you’ll collaborate with the marketing team to ensure the relevance and currency of all marketing materials.

Why You’ll Thrive in This Role:

  • You excel in communication and eagerly contribute to the company’s vision and culture.
  • Crafting compelling narratives showcasing the company and its employees is your forte.
  • You relish the opportunity to innovate and experiment within your role.
  • Collaborating on pursuit strategies to bolster our brand presence excites you.
  • Mentoring junior staff and empowering them for success is something you enjoy.

Your Responsibilities:

  • Engage fully in the proposal process, from reviewing RFP documents to leading strategy meetings and crafting proposal responses.
  • Develop persuasive proposals with tailored content and impeccable design.
  • Ensure compliance and meet submission deadlines for final proposal documents.
  • Conduct quality assurance checks on proposals and marketing materials.
  • Assist in identifying relevant opportunities aligned with the firm’s portfolio.
  • Create presentations to support the pursuit team during project interviews.
  • Provide support to the sales team in acquiring new business.
  • Maintain and update project descriptions, staff profiles, and photography database.
  • Design layouts and templates for various promotional materials.
  • Collaborate with the communications team on content creation for digital platforms.

What You Bring:

  • Minimum 5 years of proposal management experience (experience in construction, architecture, or engineering is advantageous).
  • Education in English, communications, journalism, or business.
  • Proficiency in writing, editing, and ideally, Adobe Creative Suite.
  • Strong communication, collaboration, and project management skills.
  • Ability to thrive in a fast-paced environment and meet deadlines consistently.

As a Proposal Specialist at our firm, you’ll be part of a creative, collaborative, and resilient team that believes in the power of working together. Our workplace is designed to facilitate growth and development, from the open-concept office and breakout spaces to our co-op program and team outings.

We support your career development through in-house training initiatives, mentorship programs, and financial assistance that help you explore what’s possible. We’re creating a culture that excites people, celebrating achievements through employee appreciation week, annual parties, and town halls. Our committees, led by employees, drive initiatives supporting wellness, sustainability, social events, and more.

In addition to a competitive salary, we offer a range of benefits, including dental and health spending accounts, extended health coverage, out-of-province health coverage, an employee assistance program, and various clubs and social programs. Paid training and licensing, as well as opportunities for paid volunteer time and personal days, further contribute to our supportive work environment.

If you’re an excellent communicator eager to share ideas and contribute to our company vision and culture, we want to hear from you. Join us as we continue to grow and make a positive impact in the communities we serve.

Job Summary

Toronto ON Location
Full Time, Hybrid Job Type

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