We are seeking an experienced Contract Administrator to join a leading international architectural firm in Toronto. This is an opportunity to work on complex, large-scale projects alongside experienced architects, consultants, and construction teams.

The firm has an established reputation for delivering major architectural projects across a range of sectors, including commercial, mixed-use, institutional, and residential developments.

Working closely with project architects and the broader consultant team, you will play a key role throughout the construction phase, ensuring projects are delivered in accordance with contract documents, resolving technical issues, and maintaining strong communication between all parties.

This position is well suited to someone with a strong technical background, particularly in building envelope systems and below-grade waterproofing, sound judgment, and the confidence to manage construction administration responsibilities on complex projects.

Responsibilities

• Administer construction contracts from the start of construction through project closeout.
• Conduct regular site reviews, document construction progress, identify deficiencies, and follow up on outstanding issues.
• Lead and participate in construction meetings, preparing accurate meeting minutes and tracking action items.
• Review shop drawings, product data, and material samples in coordination with architects and consultants.
• Respond to RFIs and prepare supplemental instructions, proposed changes, and change documentation.
• Review contractor applications for payment and assist with payment certification.
• Assess site conditions, identify technical and coordination issues, and work collaboratively with project teams to develop practical solutions.
• Review and address construction issues related to building envelope systems, waterproofing, and critical building assemblies.
• Monitor construction for general conformity with drawings, specifications, and contract requirements.
• Coordinate deficiency reviews, project closeout documentation, and warranty-related follow-up.
• Maintain accurate project records and documentation throughout construction.
• Build and maintain strong working relationships with clients, contractors, consultants, and internal project teams.

Qualifications

• Education in Architecture, Architectural Technology, or a related discipline.
• Proven experience in construction administration within an architectural practice, including projects in Ontario.
• Strong hands-on experience with below-grade waterproofing systems, including construction detailing, installation review, and resolving site-related issues.
• Strong technical knowledge of building envelope systems, including exterior wall assemblies, roofing, glazing, waterproofing, and the coordination of envelope details.
• Strong understanding of construction methods, building systems, assemblies, and architectural detailing.
• Thorough knowledge of the Ontario Building Code and applicable construction standards.
• Familiarity with CCDC contracts, construction administration procedures, and contract documentation.
• Experience on large-scale commercial, institutional, healthcare, education, or multi-unit residential projects is an asset.
• Ability to interpret architectural drawings and specifications, identify discrepancies, and resolve complex technical issues.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with the confidence to work directly with clients, contractors, and consultant teams.
• A collaborative, solutions-oriented approach and the ability to work independently when required.
• Willingness to travel occasionally to project sites as needed.

Why Consider This Opportunity?

• Work with a globally recognized architectural practice on significant, technically complex projects.
• Gain exposure to a diverse portfolio of large-scale developments.
• Collaborate with experienced architects, technical specialists, and multidisciplinary consultant teams.
• Take ownership of construction administration activities and contribute directly to successful project delivery.
• Join an established firm offering opportunities for professional development and long-term career growth.

Interested in learning more?

We would welcome the opportunity to speak with experienced Contract Administrators who bring strong technical expertise. Send your resume to architecture@iklein.com