Contract Administrator

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Job Description

We are seeking a meticulous and detail-oriented Contract Administrator to join our team. In this role, you will play a key role in managing contracts, facilitating communication between stakeholders, and ensuring projects adhere to project vision, design intent, timeline, and budgets. If you thrive in a fast-paced environment and possess a keen eye for design excellence and contractual nuances, we invite you to be an integral part of our innovative and collaborative team.


  • Participate in pre-qualification, bidding process, and assist in preparing Letter of Intent and CCDC documents.
  • Ensure constructability in design through QA reviews and actively manage design intent during construction with the Design Team.
  • Chair start-up meetings, attend site meetings, and conduct field reviews.
  • Collaborate with Contract Coordinator for timely information exchange and assist in preparing PCs, SIs, and RFIs.
  • Mentor design teams, monitor work quality, and conduct deficiency reviews before substantial completion.
  • Issue project sign-off letters, collect and review close-out documents, and schedule/attend one-year warranty walk-through.
  • Foster strong relationships with design and project management teams, acting as liaison between contractor and owner.


  • Minimum 10 years’ experience in construction, site supervision, and/or contract administration for architectural services.
  • Architectural education or certification in architecture, construction, and engineering technology (ACET).
  • Strong oral and written communication, analytical, and organizational skills.
  • Ability to collaborate effectively within design and contract administration teams and with internal and external clients.
  • Client-focused approach, adept at resolving complex contracting issues with win-win solutions while meeting company requirements and design intent.
  • Previous experience with Project Management software preferred.
  • Collaboration at the Toronto office when not attending construction sites. You’ll be able to work from home 1 day per week.

Life at our Firm:

As an innovative multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

We are a people-first organization that embraces a hybrid work strategy. This approach gives our team the autonomy and flexibility to choose what work environment mix is best for them based on their role, team, clients, and personal needs.

Our team is made up of the industry’s best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

If you’re ready to contribute to groundbreaking projects and be part of an award-winning team, apply now and let’s build something amazing together!

Job Summary

Toronto, ON Location
Full Time, Hybrid Job Type

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