Job Description

Posted 1 month ago

If you’re the kind of person who gets just as excited about a well-built spreadsheet as you do about helping a team stay on track, you might be exactly who we’re looking for.

We’re an award winning,  growing interior design studio specializing in high-end hospitality and commercial spaces. From custom lighting to curated furniture and standout installations, our work is bold, detailed, and collaborative. And behind every great design? Someone who makes sure it all runs smoothly.

We’re looking for a Procurement & Operations Coordinator to support our creative team with everything from tracking budgets and timelines to organizing orders and helping keep projects on course. If you’re organized, proactive, and great with numbers, this is an exciting opportunity to learn and grow in a fast-paced, creative environment.

This Role Is for You If:

• You’re a natural organizer who thrives on creating structure and clarity.

• You love a well-formatted spreadsheet and enjoy tracking budgets, timelines, and logistics.

• You may not have formal procurement experience yet, but you’re curious, a fast learner, and eager to understand how things get sourced and delivered.

• You’ve worked in a role that involved financial tracking, reporting, or project coordination, and you’re ready for more ownership.

• You’re the kind of person who spots issues before they become problems — and finds satisfaction in making things run better.

• You’re comfortable working independently, but also enjoy being part of a collaborative, creative team.

What you’ll be doing:

Project & Procurement Coordination

• Support the design team in sourcing FF&E (furniture, lighting, materials, artwork, etc.) — experience here is a bonus, but we’re happy to train the right candidate

• Assist with preparing quotes, purchase orders, and delivery schedules

• Coordinate shipments, installations, and supplier communication

• Maintain up-to-date procurement trackers and vendor information

Finance & Reporting

• Track budgets, expenses, shipping and installation costs

• Reconcile invoices and support AR/AP processes

• Prepare reports and financial summaries using Excel

• Enter procurement-related data into QuickBooks or similar tools

Studio Operations

• Order supplies, manage software subscriptions, and support IT/admin basics

• Help onboard new hires and keep internal systems organized

• Track project hours, expenses, and help streamline operations

What you bring: 

• 3–5 years of experience in finance, operations, project coordination, or studio admin — ideally in a fast-paced creative, hospitality, or design-driven environment

• Expert-level Excel skills (you’re comfortable building, updating, and auditing spreadsheets)

• Experience with bookkeeping or accounting tools like QuickBooks

• Strong communication, follow-through, and organizational skills

• A proactive mindset and the ability to stay calm and resourceful under pressure

• Interest or curiosity about design, FF&E, and interior projects — previous procurement experience is a plus, but not required

Why Join Us

• Be part of a collaborative and passionate team creating bold, high-impact design work

• Work closely with leadership and gain real ownership of your role

• Extended health, dental, and life insurance

• Paid vacation and flexible summer hours

• Room to grow into more senior roles in operations, procurement, or finance