Job Description

Posted 1 week ago

We’re a mid-sized design and architecture firm with studios in multiple locations in Canada, seeking an HR Specialist to help strengthen our people operations, unify our teams, and enhance our internal processes.

This is a hands-on, intermediate-level position suited for someone who enjoys variety, problem-solving, and making meaningful contributions in a collaborative, growing environment.

About the Role

You’ll work closely with firm leadership to support and evolve key people programs across the firm.

Your priorities will include:

• Implementing a new HRIS system and ensuring smooth integration with payroll and benefits tools

• Finalizing and standardizing the Employee Handbook and policies

• Supporting and improving the employee review and development process

• Learning and assisting with payroll administration

• Building relationships across offices and helping strengthen our “one studio” culture

This role is ideal for someone who’s proactive, organized, and comfortable taking initiative. Someone who can identify gaps, ask smart questions, and recommend improvements.

Key Responsibilities

HR Systems & Processes

• Lead the research, selection, and implementation of a new HRIS platform

• Maintain accurate, compliant, and confidential employee records

• Improve process consistency and documentation across offices

Employee Experience & Development

• Support the annual review process and help track employee progress

• Collaborate on onboarding, engagement, and internal communication initiatives

• Partner with the Knowledge Manager to support learning programs

Payroll & Benefits Support

• Assist with payroll administration (Deltek/Ajera)

• Coordinate employee benefits and respond to related inquiries

• Conduct periodic audits to ensure compliance and accuracy

Culture & Connection

• Build strong relationships across studios

• Help harmonize processes and promote collaboration between offices

• Contribute to People & Culture programs that foster engagement and inclusion.

Qualifications:

• 3–5 years of HR experience in a generalist, coordinator, or specialist capacity

• Experience with or strong interest in HRIS implementation

• Exposure to payroll and benefits administration

• Experience in architecture, design, or professional services an asset

• Excellent communication, organization, and problem-solving skills

• Ability to work independently and collaboratively with leadership

• Post-secondary education in HR or Business; CHRP/CPHR designation (or in progress) preferred

What We Offer

• Competitive salary

• RRSP matching and comprehensive benefits

• Hybrid work model with flexible hours

• Collaborative, supportive culture that values mentorship and autonomy

Our Toronto studio is conveniently located on the Yonge subway line in a bright, open-concept environment.

Interested in contributing to a people-first culture?
Send your resume. We’d love to hear from you.