Job Description

Posted 4 days ago

We’re a mid-sized design and architecture firm with studios in multiple locations in Canada, seeking an HR Specialist to help strengthen our people operations, unify our teams, and enhance our internal processes.

This is a hands-on, intermediate-level position suited for someone who enjoys variety, problem-solving, and making meaningful contributions in a collaborative, growing environment.

About the Role

You’ll work closely with firm leadership to support and evolve key people programs across the firm.

Your priorities will include:

Implementing a new HRIS system and ensuring smooth integration with payroll and benefits tools

Finalizing and standardizing the Employee Handbook and policies

Supporting and improving the employee review and development process

Learning and assisting with payroll administration

Building relationships across offices and helping strengthen our “one studio” culture

This role is ideal for someone who’s proactive, organized, and comfortable taking initiative. Someone who can identify gaps, ask smart questions, and recommend improvements.

Key Responsibilities

HR Systems & Processes

Lead the research, selection, and implementation of a new HRIS platform

Maintain accurate, compliant, and confidential employee records

Improve process consistency and documentation across offices

Employee Experience & Development

Support the annual review process and help track employee progress

Collaborate on onboarding, engagement, and internal communication initiatives

Partner with the Knowledge Manager to support learning programs

Payroll & Benefits Support

in charge of payroll administration (Deltek/Ajera)

Coordinate employee benefits and respond to related inquiries

Conduct periodic audits to ensure compliance and accuracy

Culture & Connection

Build strong relationships across studios

Help harmonize processes and promote collaboration between offices

Contribute to People & Culture programs that foster engagement and inclusion.

Qualifications:

3–5 years of HR experience in a generalist, coordinator, or specialist capacity

Experience with or strong interest in HRIS implementation

Exposure to payroll and benefits administration

Experience in architecture, design, or professional services an asset

Excellent communication, organization, and problem-solving skills

Ability to work independently and collaboratively with leadership

Post-secondary education in HR or Business; CHRP/CPHR designation (or in progress) preferred

What We Offer

Compensation: $70K – $80K

RRSP matching and comprehensive benefits

Hybrid work model with flexible hours

Collaborative, supportive culture that values mentorship and autonomy

Our Toronto studio is conveniently located on the Yonge subway line in a bright, open-concept environment.

Interested in contributing to a people-first culture?
Send your resume. We’d love to hear from you.