Job Description

Posted 4 days ago

Are you the kind of person who notices when something could run better—and then quietly makes it happen?

Do you love bringing clarity to complexity, organizing moving parts, and supporting meaningful work from behind the scenes?

We’re a collaborative architecture and design studio known for creating joyful, inventive, and resourceful places—and we’re looking for someone like you to help us keep evolving.

About Us

Since 1989, our Toronto-based studio has brought together architects, interior designers, and building scientists to design sustainable, socially-minded, and contextually-sensitive spaces. From community hubs to housing, our work reflects our clients’ highest aspirations and contributes to the vibrancy of the neighbourhoods we serve. We’re grounded in research and listening. We shape space by telling the story of people and place—through thoughtful process, smart collaboration, and careful attention to detail.

About the Role

This is role  is designed to support our Managing Partner and contribute to the ongoing growth and health of the practice.

You won’t be managing calendars or prepping meeting agendas.

Instead, you’ll be at the heart of how we operate—supporting business planning, streamlining systems, and helping bring firm-wide initiatives to life.

What You’ll Be Doing

• Contribute to strategic initiatives – Help implement business goals and support thoughtful changes to how we work.

• Lead or support special projects – Take ownership of internal projects that improve studio operations, culture, or efficiency.

• Streamline internal systems – Help bring order to processes and workflows. Organize priorities, track progress, and help ensure things don’t fall through the cracks.

• Support HR and internal communications – Coordinate records and processes like performance reviews, and support employee engagement.

• Assist with financial and administrative oversight – Help coordinate reporting cycles and gather the information needed for quarterly or year-end reviews.

• Support business development – Organize and track leads, help with communications and research.

This role offers room to grow. The more you bring to the table, the more opportunity you’ll have to shape the role and make it your own.

Who You Are

You have 5+ years of experience in an administrative role, supporting senior leadership and managing a wide range of operational tasks. You’re organized, proactive, and thrive in environments where you can bring clarity to complexity.

You’re not just looking to “keep things running”—you’re excited to improve how things run. You’re confident juggling multiple priorities, keeping track of details, and communicating clearly across teams.

You bring:

• Strong written and verbal communication

• Excellent organizational and time management skills

• Comfort with tools like Microsoft Office (especially Excel), and task/project management software

• A proactive, solutions-focused mindset

Experience in a creative or professional services environment is a plus, but not required.

To apply, send your resume and a short note about what excites you about this opportunity