Job Description

Posted 2 days ago

You know what it takes to bring a well-designed building through construction. You catch issues early, work through complex site conditions, and keep clients, consultants, and contractors informed. You’re comfortable having difficult conversations and finding practical solutions that protect the project’s quality and design intent.

An established architecture firm in Toronto is seeking an experienced Contract Administrator to support the construction delivery of its projects.

The firm brings together architects, designers, and technicians who share a commitment to thoughtful, socially responsible architecture. Its work creates places where people live, learn, and heal, with careful attention to community, context, and sustainability.

The Opportunity

Working closely with project architects and the broader consultant team, you’ll take a central role during construction. You’ll help ensure the work progresses in accordance with the contract documents, respond to site questions, and guide issues through to resolution.

This role suits someone who combines strong technical knowledge with sound judgment, clear communication, and a collaborative approach.

What You’ll Do

• Administer construction contracts from construction start through project closeout.
• Conduct site reviews, document progress and deficiencies, and follow up on outstanding items.
• Lead or participate in construction meetings and prepare clear meeting minutes.
• Review shop drawings, product data, and samples in coordination with the design and consultant teams.
• Respond to RFIs and prepare supplemental instructions, proposed changes, and change documentation.
• Review applications for payment and support payment certification.
• Assess site conditions and work with project teams to resolve technical and coordination issues.
• Monitor construction for general conformity with the contract documents and flag concerns promptly.
• Coordinate deficiency reviews, closeout documentation, and warranty follow-up.
• Maintain accurate records and strong working relationships throughout construction.

What You Bring

• A background in architecture, architectural technology, or a related discipline.
• Demonstrated experience administering construction contracts for projects in Ontario.
• Strong knowledge of construction methods, building assemblies, detailing, and the Ontario Building Code.
• Familiarity with CCDC contracts and construction administration procedures.
• Experience with institutional, healthcare, or education projects would be an asset.
• The ability to interpret drawings and specifications, identify discrepancies, and recommend practical solutions.
• Strong organization and documentation skills, with the ability to manage competing priorities.
• Confidence communicating with clients, consultants, contractors, and site teams.
• Availability to travel to project sites as required.

Why Join?

Contribute to buildings that serve people and communities in meaningful ways.

Work alongside a multidisciplinary team that values dialogue, research, and thoughtful problem-solving.

Bring your construction expertise to a practice focused on lasting architecture, public responsibility, and sustainability.

Take an active role in carrying design intent through to the completed building.

Salary: $100K – $140K

Toronto based | Hybrid

Interested? Send your resume and a brief project list to architecture@iklein.com. We’d welcome a conversation about your experience and what you’re looking for next.